TERMS & CONDITIONS (PLAIN ENGLISH VERSION)

Placing an order with Beach Media Publications means you accept the following terms: 

Definitions 

We/Us/Publisher: Beach Media Publications. 

You/Client/Advertiser: The person or company placing an order for services, such as advertising, design, or printing. 

Artwork: Any advert, editorial, or advertorial. 

Booking: The arrangement to place advertising. 

General Terms 

By placing a booking, you confirm that: 

Your advertised goods/services are accurately described and available to the local audience. 

You’ll provide advert copy by the deadline and ensure it is accurate, legal, and copyright compliant. 

You understand that we don’t guarantee responses to adverts, and no refunds will be provided for perceived underperformance. 

Specific advert placement requires an additional fee. 

Competitions

If you’d like to opt out of having your advert included in competitions, notify us before the artwork deadline. 

Artwork 

You are responsible for proofing and approving all artwork. Errors spotted after printing are your responsibility. 

Submit artwork in standard formats (JPEG, PDF, etc.). We can help convert unsuitable formats for a fee. 

If no new artwork is provided by the deadline, we’ll use your most recent version, if applicable. 

Low resolution images (<300 DPI) will affect print quality. 

We reserve the right to: 

Refuse poor quality artwork or designs that conflict with our magazine’s ethos. 

Charge £30+VAT for reuse of artwork we’ve designed if used in other publications. 

Copyright and Indemnity 

You must own or have permissions for all content provided. If a copyright claim arises, we will redirect it to you and provide the claimant with your details. 

You agree to indemnify and hold harmless Beach Media Publications from any claims, damages, costs, or legal fees arising from a breach of copyright, intellectual property, or related rights for content you provide. 

Copyright for designs or materials we create remains with us. To use these materials elsewhere, you must seek written permission and may be charged additional fees. 

Payment Terms 

Full payment must be received by the due date on the invoice. Unpaid bookings will be cancelled, but you remain liable for the cost. 

Payments can be made via card, cheque, or bank transfer. 

Late payments may incur statutory charges and interest.

Cancellations 

Cancellations must be received in writing before the booking deadline (stated on our website). 

Failure to pay on time or meet other terms may also result in cancellation and additional charges. 

Advertising Rates and Price Adjustments 

Advertising rates will increase annually by a standard rate of 3%, effective from the first issue of each calendar year. 

In exceptional circumstances, we reserve the right to adjust prices further to reflect significant increases in associated costs (e.g., printing, distribution, or materials). Any such adjustments will be communicated to clients with a minimum of 30 days’ notice. 

Disclaimers 

We aren’t responsible for the accuracy of your claims, views expressed in your ads, or errors caused by the content you provide. 

Delivery issues due to weather or other circumstances are outside our control. 

Customer Service Commitment 

We aim to: 

Provide respectful and efficient service. 

Handle complaints fairly and promptly. 

Ensure magazines are printed and distributed on time. 

We operate a zero-tolerance policy for abusive or threatening behaviour.

TERMS & CONDITIONS (FULL VERSION)

THE PLACING OF ADVERTISING WITH US IS AN ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS.

Definitions:

In this document, the following expressions have the following meanings:

“We” or “Us” or the “Publisher” means Beach Media Publications.

The “Client” “Advertiser” or “You” means the person or company who accepts a verbal or written quotation from us for advertising, leaflet distribution, printing, online directory listing or design services.

“Artwork” means either an advert, editorial or advertorial.

“Booking” means the placement of advertising.

“Media space” or “Advertising” means space in the magazine(s).

General

By placing a booking with Beach Media Publications, the client:

1. confirms they provide the products or services promoted in the advertising to the residents and businesses of the area(s) the media space has been booked for;
2. confirms the descriptions of goods and services they provide are fair, accurate and up-to-date;
3. will send copy for adverts before the copy deadline date;
4. accepts responsibility to ensure the provision of correct information in all respects relating to the booking;
5. is responsible for ensuring that their advert is copyright free and legal.

Beach Media Publications cannot and does not provide any guarantee that an advert, advertorial or editorial will be successful. No refund will be made on the basis that the client considers the response is disappointing and all outstanding invoices will require payment.

We cannot undertake to place advertisements in any particular position in the magazine unless a premium price has been paid to reserve a particular position.

Any editorial booked as part of an advertising package cannot be deferred to a date beyond the original booking.

We run regular competitions in the magazines. Some of the competitions involve adding an animal or an object to different adverts for readers to find. If you do not wish for us to add an animal to your advert please let us know before the artwork deadline.

Artwork

1. Where the client has instructed us to design artwork, whilst every reasonable care will be taken to ensure accuracy, the client is responsible for checking the proof to ensure it is correct in all respects. This term also applies to:
   1. any minor amendments or corrections requested to be made by us to existing artwork;
   2. amendments to any press-ready artwork supplied by the client;
   3. any artwork outsourced by us to an external contractor to be completed.
2. Where artwork has been supplied to us by the client, we will assume that it has been checked and that the client has approved all aspects of the artwork.
3. Any errors detected after artwork has been sent to print cannot be rectified afterwards and is the sole responsibility of the client. No refunds will be given in these circumstances.
4. Artwork must be received by the copy deadline date. Details of the copy deadlines are available on request and also can also be seen on the Beach Media Publications’ website. If the artwork is not received and where we hold artwork on file, then most recent and relevant advert/advertorial will be used providing it is not time sensitive. In the event that the client does not provide the artwork by the copy deadline or other date agreed, or existing artwork is out of date, the client will still remain liable for the cost of the booking.
5. Advertisements supplied by the client must be submitted must be in at least one of the following formats: Adobe Photoshop, Adobe InDesign, JPEG, Bitmap, TIFF, Adobe PDF. If an advert is submitted in another format we will offer the services of our graphic designers, at a reasonable fee, to produce a suitable alternative.
6. The publisher cannot and does not take any responsibility for the quality or content of the adverts or assets supplied by the client, or their representative, to create an advert. The advert, or assets such as logos and images, must be a minimum of 300 DPI; where it is less than 300 DPI and the client insists on using the advert or assets, the publisher cannot and does not ensure reasonable quality of printing.
7. The publisher reserves the right to refuse poorly designed artwork. If an advert is submitted that is of poor design or quality we will offer the services of our graphic designers, at a reasonable fee, to produce a suitable alternative.
8. The publisher is entitled to refuse adverts which it considers in its absolute discretion to be defamatory, indecent, illegal or offensive or which promote products that may be considered indecent. We also reserve the right to refuse adverts which are considered contrary to the ethos of the magazines we produce.
9. The client must confirm by email that the artwork proof is okay to print; where verbal confirmation is given over the phone we will send an email to the relevant parties to confirm the same.
10. In the event that the client does not provide confirmation the artwork proof is okay for print, the artwork will be withdrawn and the client will still remain liable for the cost of the booking.
11. The advertiser agrees not to display in another publication any advert designed and set by us without our prior written consent. If the client wishes to use the advert elsewhere, an administration charge of £30 + VAT will need to be paid before it can be released for use elsewhere. If we have sourced an image to use in the artwork there may be additional costs to provide for the enhanced license; as the price of license may vary, the cost of said license will be determined at the time of the request.

Copyright & Indemnity

1. The client must ensure that all written copy or images supplied as part of their advertising belongs to them. Where either the written copy or images are not directly owned by the client they must ensure they hold all relevant permissions and can produce the same if any claims regarding breach of copyright arise. You agree to indemnify and hold harmless Beach Media Publications from any claims damages, costs, or legal fees arising from a breach of copyright, intellectual property, or related rights for content you provide.
2. The copyright in all artwork, copy and other material originated or re-worked by us or its contractors shall vest in the publisher. The client hereby grants to the publisher a licence to reproduce, display and copy the advertisement in the magazine(s).

Payment terms

Following the booking of any agreed media space an invoice will be sent by email or post in order to secure the booking.

The booking of an advert is an agreement to pay the agreed advert price by the payment date shown on the invoice. A booking will remain provisional until full payment has been received. If the payment is not received by the required due date, we reserve the right to withdraw the advertisement and the client will still remain liable for the cost of the booking.

Payment for any advertisement shall be made as aforesaid whether or not the Client shall have received an invoice and notwithstanding any query about any elements of the invoice(s).

Payments are accepted via credit or debit card, Go Cardless, cheque or online transfer.

These payment terms may be waived at the sole discretion of us. Any non-standard payment terms in force may be revoked by us with 14 days’ notice.

Cancellation

We shall not be bound by any notification of cancellation unless it is received in writing or electronically in the form of an email, by the booking deadline as set out on our website. If cancellation is not received by the booking deadline the advertiser will still remain liable for the cost of the booking.

We may treat as a cancellation the fact that the advertiser has failed to pay any monies on or before the due date, is deemed unable to pay its debts within the meaning of the Insolvency Act 1986 or is otherwise in breach of any of the other terms and conditions set out herein.

If payment for advert space that runs in more than one issue is not received by the due date, we reserve the right to exclude the advert in further issues until full payment has been received.

Any series discounts or reduced advertising rates granted by Beach Media Publications for multiple advertisements are conditional upon all advertisements being placed. In the event the advertiser cancels or does not conclude any series or multiple advertisements, the advertiser relinquishes the right to the discount or reduced rate that has been granted. The advertiser will be liable to pay the difference between the rate that has been charged and the published full listed rate at the time of placing the advertising.

In cases where payments are overdue we will exercise our statutory rights under the Late Payment of Commercial Debts (Interest) Act 1998. In this respect, interest together with recovery fees will be charged in addition to any charges applied by the courts in pursuance of the outstanding debt.

In the case of overdue accounts that give rise to disputes which cannot be quickly resolved, Beach Media Publications is entitled to hand the account over to a debt collection agency to recover any amounts outstanding including any additional costs and interest that may incur.

Advertising Rates

Advertising rates will increase annually by a standard rate of 3%, effective from the first issue of each calendar year. 

In exceptional circumstances, we reserve the right to adjust prices further to reflect significant increases in associated costs (e.g., printing, distribution, or materials). Any such adjustments will be communicated to clients with a minimum of 30 days’ notice. 

Disclaimers

We cannot and do not accept responsibility for views expressed by contributors on behalf of the client, nor for the accuracy of claims made by the client in their advertising. This disclaimer also extends to any errors or omissions by the client. Whilst every reasonable care is taken to ensure accuracy, we cannot and do not accept responsibility for loss, damage or omission caused by an error in the printing of an advert or other information.

Magazine distribution

The number of magazine copies supplied to us by our printers in respect of each magazine title is indicated on our website and available on request. We deliver the all of these directly to individual homes and businesses A further small quantity is retained for Beach Media Publications’ use.

We endeavour to ensure that magazines are delivered efficiently, but we cannot give guarantees and cannot be held responsible for non-delivery or late delivery due to adverse weather conditions or any other cause. We are prepared to respond, within reason, to queries regarding the make-up of our delivery rounds.

New advertisers will receive a copy of the first issue their advert appears in. Thereafter advertisers can see their adverts in the digital copies we keep on the website.

Customer Service: Our commitment to you:

We aim to meet your needs through:

1. Providing a friendly, respectful service.
2. Dealing with your requests and enquiries accurately, promptly and efficiently.
3. Establishing service standard and monitoring performance.
4. Dealing with any complaints in a sensitive and timely fashion
5. Ensuring printing and distribution of the magazines is completed in a timely manner.

We want a pleasant and safe environment at all times whether office based or on community business. Accordingly, we operate a zero-tolerance approach to behaviour which is inappropriate, abusive or threatening to either your safety or ours.